Organising an event is not an easy task and requires a lot of attention to details. It is not rocket science as well and it is mostly common sense. You can add a lot of elements into the event especially if you have an unlimited budget.
Today, we are going to look into the process of organising a simple private party. Private parties are by invitation only and are usually celebrated with people whom you know for example birthday parties, wedding anniversaries, bachelor parties, bachelorette parties or hen nights as it is fondly known in some countries and many more. People can be celebrating anything and everything from welcoming family members back to their hometown to throwing a party on their recent job promotion or saying farewell.
Here are the steps to plan a party.
What are you celebrating and the theme of your event
Know what you are celebrating and if you want, you can choose a theme for the event.
For example, you are throwing a housewarming party to celebrate your recent move to a new house. You can set the theme as “Mi kasa, su kasa” which literally means “My house, your house” in Spanish and have your event setting revolving around items and decoration commonly found in Spain. The saying “mi kasa, su kasa” is also a from of greeting to make your guests feel comfortable and at home but let’s hope that your guests do not go overboard with your hospitality and really start to treat your house like their own home.
Date and time
Decide the date and time of your event.
Number of guests
After that, determine the number of guests you will be having at your event.
You can consider whether you would want to hold the party at your home or out of your home. The venue would need to be able to accommodate the number of guests you are having at your event.
Food and beverages
Next, you decide on whether you want to provide food and beverages at your party. If your answer is yes, then you can consider cooking the food on your own or to hire caterers. You get to show off your amazing cooking skills and save some cost if you cook your own food but it can be time consuming, which you need to factor in the time in your planning schedule.
Hiring caterers can save your time to prepare and cook the food, especially if you have a huge amount of guests plus the caterers would serve their food and beverages in professional serving dishes. Most caterers also have tableware such as cutleries, plates, bowls and glasses which you can rent at a separate cost.
Another option on food and beverages is taking away from restaurants or ordering deliveries but you will need your own tableware.
You can then invite your guests and remember to include the details of your event.
It would be good to set a dress code so that your guests know what to wear and what to expect of the party mood setting.
Decoration/Setting up the venue
If you have the budget, you can include some decoration to make the party venue look more attractive. Even if you do not have the budget for decoration, you will still need to think of the set up for the party venue. You will need to consider if there are proper space and pathways for guests to navigate their way around the venue; whether you need chairs and tables.
If you are holding the party at your own home, then you need to think of whether you will need to rearrange some furniture to accommodate the guests. You would not want your lounge chair to be blocking half the entrance to your home and some random flower decoration in a huge vase brushing your guests’ faces every time they pass by the hallway to get their drinks.
Depending on the party you are throwing and whether you have extra budget, there are other elements you would need to consider such as :
Entertainment such as music to be played during your event
Activities such as games
Hiring photographer and/or videographer
These are the basic steps to organising a simple party. Have fun during your party and at the end of your event, there is always the clearing up of the venue and cleaning up part to take care of.
Of course, it will be much easier to hire an event organiser to take care of all these for you. You can just leave it to the event organiser to plan your party and manage it for you while you sit back and relax. At Myle Enterprise, we can organise private parties for you and we focus mainly on adult social events.